Orientation for New Hires
Below I copy-pasted the schedule that Maddy made for us STAs to help train new hires. We also did a warm-up training called the exquisite corpse that was our fun ice-breaker since we can’t meet in person and all. The one my group made is below also. The prompt was a great king bug.
Day 1 (4 hrs) – 7/6
- Familiarize new STAs with tools: BC, Slack, Zoom, Harvest, Workday, PPT
- Introduce to other STAs and get to know each other some
- Learn STA handbook rules
- Make it feel as normal as possible to an in-person orientation — lots of visual
Create #sta-orientation Slack channel
10:00 am 1 hr – Meeting – Everybody
Introductions (30 min): Normally we would tour the office but we can do a quick get to know you/circle of trust. Maddy will call on new and old STAs to share, and screenshare your bios that have been created so you can base off that. Share a crazy fact or expand upon something in your bio 🙂
Assign Buddies (5 min): Buddies will be pre-assigned on BC but we will read them out on the call just to connect names to a face.
11:00 am 25 min – Buddy work
Walk through Basecamp together by screen sharing. Make sure you walk through the checklist (IN COMMENTS BELOW) step by step.
Show how to write a Daily Plan, then guide them through as they write their own (maybe stop screensharing right here)
Walk through Box screen share, following the checklist (also in comments below) step by step. Stop screen share, then Instruct your buddy to find a SFW meme they like, download it, upload it to their Box + share to their Daily Plan Basecamp
If you finish early, tell them to explore Basecamp until the next meeting.
Maddy (or others) will explain Powerpoint Project:
Assign your buddy the to-do on BC. It will include links to LAITS and TEXAS logos, plus Master Slide training (optional). We will screen share a few design resources they can use then instruct them to upload the final PPT to Box and post the link to BC when finished!
45 min – Individual Work
New STAs will work on their powerpoints. 🙂
Time Keeping Explanation – Maddy will screen share Harvest and Workday walkthru.
Show how to write for STA blog, screen shared
Ask: Any questions so far?
Instruct to update their Harvest, Workday, and blog, then check in with buddy for further instructions.
Last 1 hr 20 min :
Individual ~20 min
Update their time keeping
Write 1st blog post
Instructions to make Bio (Assign the original BC to-do) and based off the design of their bio, create a BC Avatar (square dimensions). Tell them to post it to the BC with their new avatar when they are done.
50 min – Individual
Work time on bio/avatar
Ask their progress, gauge how far along they are. (Let Maddy know so we can shift things around tomorrow if needed)
Check their blog post and thank them for getting all their work done!
Sign off on Slack #sta-working-from-home
Day 2 (4 hrs) – 7/7
Check in meeting, reflect on yesterday
Ask: any feedback for us? Need more time to work? clarification?
Icebreaker: Exquisite Corpse
Then, independent work time, up to an hour, to finish your bio and avatar. Once done reach out to your buddy for next steps.
1 hr – Individual
Independent time to look over everything from yesterday, continue working on yesterday’s bio and create BC Avatar
Explanation of what Design STAs do 🙂 – show your blog/work
Introduce them to Basic Trainings – show the BC assignments and how they link to KB trainings.
- Explain three priority trainings: Photo IDs, Canvas buttons, Cascade, must be complete in the next 2 weeks. Then they are free to choose 5-7 more to finish by end of summer (ideally).
- Assign Photo IDs
- If they finish they can work on Blog Banner (BC to-do)
Once your buddy is done editing/incorporating feedback, instruct them to upload their best photo ID to Cola DB and have them inform everyone in #sta-orientation which photo they’ve uploaded (so that none get double uploaded)
1:40pm 15 min – Meeting – Everybody
Close out formal orientation
1:55pm 5 min – Sign off
Update Workday + Harvest
Day 3 – 7/8
Present newly designed bios and get into the fold!
Keep working on assignments, trainings